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Administration Assistant (Mechanical & Electrical)

To apply for this role, please email your CV and covering letter detailing how you meet the criteria set out in the job description to charlottehubbard@shieldservicesgroup.com

 

 

Established in 1979, Shield Services Group has become one of the largest national service providers in the asbestos, insulation, scaffolding, marine and demolition sectors. As of 2016 Shield M&E was born following the same successful model and adding a new division to the group. We have grown steadily and constantly all the while adapting to meet the demands and changes of the sector. However, some things have never changed and we believe that our success is based upon our original core principal of exceptional customer care.

Shield Services Group is an equal opportunity employer and values diversity.

An opportunity has arisen for an Administrative Assistant to join the Mechanical & Electrical team.

 

Main Duties:

  • Following any instruction from the Office Manager
  • Follow pre-written scripts and procedures and keep updated
  • Overflow of Raising Contractor work orders
  • Overflow of Raising Supplier purchase orders and updating internal Spreadsheet
  • Answer phone, Action where Applicable and Relay Messages Accordingly
  • Set up of New Suppliers – Head Office Level
  • Set up of New Contractors – Head Office Level
  • Wholesaler Account Queries – Monthly
  • Contact Head Office regarding leavers – Cancelling Emails, Email Groups, and Tool & Training Agreement and arranging all shield equipment to be returned
  • Hotel and Travel Booking and Updating Internal Spreadsheets and Database
  • Ordering materials and equipment when required by Engineers & Management and Updating Internal Spreadsheets and Database
  • Booking in Servicing, MOT’s, Monthly Van Inspections and Keeping Documents up to date
  • Claiming Expenses for Engineers and Management
  • Monthly Credit Card Returns
  • Booking of all training ensuring Training Agreements are signed and passed to HQ
  • Weekly Fire Alarm Testing
  • 6 Monthly Fire Evacuations
  • Quarterly Ladder Inspections
  • Monthly Mask Inspections
  • Ordering Staff Uniform and keeping records up to date
  • Ordering office stationery
  • Toolbox Talks Admin
  • Scheduling PAT testing

Other qualities and requirements:

  • Smart Appearance
  • Good Telephone Manner
  • Punctual
  • Excellent Verbal and Written Communication Skills
  • Excellent Customer Service Skills
  • Competent in the use of all Microsoft Office Programmes
  • Able to prioritise work whilst working under pressure
  • Flexibility with hours of work to cope with work demands
  • Able to work on own initiative and as part of a team
  • Committed to ongoing personal development

Job Types: Full-time, Permanent

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