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Marine Administration Assistant

Established in 1979, Shield Environmental Services has become one of the largest national service providers in the environmental service sector. We have grown steadily over the years and have constantly adapted to meet the demands and changing practises of the sectors we work with. However, some things have never changed and we believe that our success is based upon our original core principal of exceptional customer care. We feel honoured to have many long-standing relationships with our clients, many of whom we have been working with for years.

Shield Environmental Services Limited is an equal opportunity employer and values diversity.

An opportunity has arisen for a part time Administration Assistant to join our Marine Branch in Truro working 24 hours a week.

Main Duties:

  • To provide administrative support to the Marine division
  • Weekly – prepare wages and send to Head Office
  • Enter new employee information and send to Head Office
  • Keep all files in an organised, manageable and agreed format
  • Attend other sites of Shield when required
  • Send out monthly KPIs to framework clients
  • Take all telephone calls and relay messages to the Marine manager
  • Keep personnel files in a secure locked cabinet, all personal employee information is to be treated as highly confidential
  • Carry out purchasing and enter all spends to sage and the Marine spend sheet
  • Keep a good record of all accounts, which will include all purchasing on projects, all invoicing and up to date lists of individual client KPIs
  • Organise and book travel and accommodation for employees and management
  • Researching business development leads
  • General office duties including filing etc.

Experience:

  • 1 year administration experience desirable

Other qualities and requirements:

  • The ability to work on own initiative, and also as part of the team
  • To continue to learn and develop
  • To maintain standards of professional practice
  • To maintain a smart standard of dress as required by any person representing the company
  • To promote a professional company image through in-person and phone interaction
  • To readily accept responsibility for self and others
  • To take responsibility for managing situations and problems
  • To lead by example, showing a commitment and a determination to succeed

Part-time hours: 24 per week

Job Types: Part-time, Permanent

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